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In this video, I will demonstrate the integration between Sage Intact and Asset Accountant.
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I've opened Asset Accountant up in a register that is connected to Sage Intact.
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You will see a new menu item on the left-hand side has been added called Draft Assets,
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which will pick up information from Sage Intact when I add the draft asset.
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In Intact, what you can do is purchase the asset via your regular process,
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so either through Accounts Payable or sometimes through a journal.
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In the demonstration, I'm going to create a journal,
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but it doesn't matter whether this hits the general ledger through Accounts Payable or through a journal.
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So I'm going to choose a new laptop PIX1 for Jim,
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and I post into the clearing account that we've set up within Sage for this purpose.
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So let's say that's $2500, and then I'm going to post into Accounts Payable.
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The balancing side, as long as I've added all of the mandatory fields in there and post that to Sage,
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that entry is now created within Sage Intact.
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Then I go back to Asset Accountant, and I select Draft Assets,
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and that will now show me the new laptop for Jim has been brought through from Sage.
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I can click Add Asset to there.
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That will pick up the information that's been entered in Sage, such as the cost and the purchase date,
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and all I need to do is select the asset group that that asset belongs to, in this case computer equipment.
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There are some optional fields here, which are the classifications in Asset Accountant.
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These are the items that synchronise with the dimensions in Sage.
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So let's just say Jim has started in Marketing, and he's going to be on site number one.
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I can amend the tax and the accounts depreciation rates.
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These are set as the standard for computer equipment, and similar to adding an asset manually,
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I can also use the ATO or the IRD lookup tool if I wanted to confirm the correct tax treatment.
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In this case, let's say I'm happy with that. I can save that asset.
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That will now appear on the balance sheet.
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So when I go back to the Assets tab, you will see the new laptop for Jim has been added to that fixed asset register.
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The next step will be to create the journal.
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So I can go and create a new journal. So let's create that journal for the month of May.
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And you can see here that that has now added the cost of that computer.
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So the two and a half thousand dollars to the computer equipment at cost account and has credited the clearing account.
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So that has now been zeroed out within the clearing account.
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If I'm happy that that is the correct journal, I can post it to Sage intact using this button on the top right.
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So I choose which items I would like to post.
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So in this case, I'm going to post the purchases and the depreciation.
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Post those to Sage intact and you'll see that's now successfully created the journal within Sage.
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So I can just go and have a look at the account in there just to see that journal has been posted.
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So I look at fifteen thousand and you will see here that there has been the journal posted for the two and a half thousand dollars to clear out.
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So I can click on that and you can see there the journal that was created in Asset Accountant has now been posted within Sage.
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Finally, I can show you how to synchronize the dimensions within Asset Accountant with those that you have within Sage.
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If I click on register settings, you can see classifications and there's an option here to synchronize with the dimensions in Sage intact.
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So if I click that button, it will interrogate Sage intact and it will show me which dimensions exist in Sage or any new ones that have been added.
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And then we'll map these to the classifications that have been set up in Sage in Asset Accountant.
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You may not want all of these, obviously, within Asset Accountant.
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So you select the dimensions that you would like to create classifications for.
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If the one doesn't exist, you can create new and that will just create that as you walk through the steps.
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Once I've selected the dimensions, it will then walk you through to give me the options.
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So you will be able to choose all of the same options within Sage intact as you have within Asset Accountant.
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And that will then create the classifications and the options within Asset Accountant for you to use and post the journals back with that information included.
